Public Immunization Record Access

 Purpose

The Public Immunization Record Access feature gives you the ability to search for and view an immunization record in the Wisconsin Immunization Registry.

 Searching for an Immunization Record

To search for an immunization record, follow these steps:

  1. Click on the 'Public Immunization Record Access' hyperlink from the login screen for the Wisconsin Immunization Registry web site. The Public Access Search screen displays.

  2. Enter the first name, last name, and date of birth for the person whose record you are searching for. These are required fields.

  3. You must also enter either the social security number or the Medicaid ID number for the person.

  4. Click on the Search button.

  5. If the system finds one matching record for the data you entered, a check will be done to determine if the client has a FERPA Release on file.  If not, the system will display the FERPA Release notification screen, then the system shows the Public Access Display screen. Please see the Data on the Public Access Display Screen section for explanation regarding this screen.

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 Buttons on the Public Access Search Screen

These are the buttons you can use on the Public Access Search screen:

Button

Description

btnsearch.gif

When you click on the Search button, the system searches the Wisconsin Immunization Registry for the record of the person whose information you entered on this screen.

btnhome.gif

When you click on the Home button, the system takes you back to the home page for the Wisconsin Immunization Registry web site.

btnhelp.gif

When you click on the Help button, you will see this help screen, which gives you information on how to use the Public Immunization Record Access feature.

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 Reasons the System Cannot Find the Record

If you try to do an immunization record search but cannot access the record, you may have mistyped some of the person's information. Please double check that you have entered the information correctly on the screen, and perform the search again. Here are some reasons the system may still be unable to find the immunization record you are searching for:

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 Data Displayed on the Public Access Display Screen

The following table describes the fields you will see on the Public Access Search screen after the person's immunization record is successfully accessed.

Field Name

Description

Client Name

The first, middle, and last name of the person whose immunization record you are viewing.

Mother's Maiden Name

The mother's maiden name (first and last name) for the person whose immunization record you are viewing.

DOB

The date of birth for the person shown in month/day/year format.

Gender

The gender of the person. M stands for male. F stands for female.

Race

The race of the person. American Indian or Alaska Native, Asian, Native Hawaiian or Pacific Islander, Black or African-American, White, Hispanic or Latino, or Other Race are the choices.

Ethnicity

The ethnicity for the person.

Comments

These comments are notes that indicate special considerations that health care workers need to take into account when administering an immunization.

Reactions

These indicate that a reaction was recorded on a particular day and may have been associated with a dose of vaccine.

Vaccine Group

The name of the vaccine that the person received.

Date Administered

The date when the person received the vaccine.

Series

This indicates which number in the series the dose of vaccine fulfills. For example, "2 of 3" means that the child needs three doses of this vaccine and this dose is the second dose of the three.

Vaccines Recommended

This is a listing of vaccines, showing if the whole vaccine series has been completed or if the person is due for more doses of the vaccine. The legend for the immunization status provides more detail about whether the person needs more of the vaccine and when he or she needs it.

School entered immunizations will show with a dark grey background and bold yellow text.

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 Buttons on the Public Access Display Screen

You can use the following buttons on the Public Access Display screen.

Button

Description

ferparelease.gif

When a FERPA Release is done on a client's record, all school entered information will become viewable through Public Access and to health care providers accessing clients' records through the registry.

btnprintsmall.gif

When you click on the Print button, the system will send the immunization record you are viewing to the printer.

btnreturntosearch.gif

When you click on the Return to Search button, the system takes you to the Public Access Search screen.

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